HIPAA Compliance Services for Medical, Dental and Specialty Practices
HIPAA compliance services usually arrive as a binder of policies and a training video. Then the practice keeps sending patient records through unencrypted email and nobody has opened an audit log in a year. The Security Rule cares about what the systems do. NetSys puts the technical safeguards in place, documents the risk analysis with your compliance officer, and keeps the evidence current, so an investigator's first request is answered from a folder rather than a scramble.
The short answer
HIPAA's Security Rule requires covered entities (providers, health plans, clearinghouses) and their business associates to protect electronic protected health information with administrative, physical and technical safeguards, based on a documented risk analysis. The technical safeguards are the part an IT provider can build: unique accounts and access control, audit logging, integrity controls, authentication, and encryption of ePHI in transit and at rest. NetSys delivers HIPAA compliance services as an engineering engagement. We configure Microsoft 365 and your endpoints to meet those safeguards, run the technical risk analysis with your privacy and security officer, track business associate agreements, and collect evidence continuously. We are not a law firm, and no government-recognized HIPAA certification exists.
HIPAA compliance services from NetSys start with a plain reading of what the rule wants. The Privacy Rule governs how patient information may be used and shared; that is mostly policy and belongs to your compliance officer and counsel. The Security Rule governs how electronic patient information is protected, and most of it is enforceable only through configuration: who can log in, what they can reach, whether the laptop is encrypted, and whether anyone would notice a compromised account.
That second set is our work. We treat each technical safeguard as a control with an owner, a setting and a piece of evidence. HHS has also proposed updates to the Security Rule that would make several safeguards mandatory rather than addressable. Our blog tracks where those changes stand, and we build to the stricter reading either way.
Risk Analysis First, Then Controls, Then Evidence
Every engagement opens with a free assessment or our free Tier 1 external penetration test, which shows what an attacker can see of your practice from the outside. From there we inventory every system that touches ePHI, including the ones nobody mentioned (the imaging workstation, the personal phone with practice email on it). The technical risk analysis is written the way investigators expect, with likelihood, impact and a dated remediation plan. Then we close the gaps in Microsoft 365, Intune and the network, and set the review schedule that produces fresh evidence every quarter.
What Our HIPAA Compliance Services Cover
Risk Analysis and Documentation
The document every HIPAA investigation asks for first.
- Inventory of the systems, devices and vendors that create, receive, store or transmit ePHI
- Technical risk analysis with likelihood, impact and a remediation plan with dates on it
- Security Rule policy templates, tailored with your compliance officer
- Business associate agreements tracked, including Microsoft's agreement covering your tenant
Security Rule Technical Safeguards
Access control, audit, integrity, authentication and transmission security, as settings.
- Unique accounts, MFA and conditional access in Entra ID, with automatic logoff on shared workstations
- Full-disk encryption on every laptop and desktop through Intune, recovery keys escrowed
- Email encryption and data loss prevention rules that protect patient identifiers automatically
- Audit logging retained and reviewed, with alerts on unusual access to patient data
Monitoring and Incident Readiness
Breach determinations need facts, and facts need logs.
- Endpoint detection and response on every device, watched around the clock
- Practice data and Microsoft 365 backed up and test-restored, with a written recovery plan
- Incident response runbook built around the Breach Notification Rule's decision points
- Security awareness training with phishing simulations that use healthcare lures
Evidence All Year
Compliance you can show on any given Tuesday.
- Quarterly access reviews, exported and signed off by the practice
- Configuration and log exports organized against the Security Rule standards
- Vendor and BAA register kept current as systems come and go
- Delivered remotely nationwide; on-site in our published coverage areas
Why Practices Choose NetSys for HIPAA Compliance Services
Let The Netsys Group assess and help you resolve your exposure. Call 845-203-3914 for your complimentary risk assessment consultation today!
- Technical safeguards configured and monitored by the same engineers who run your Microsoft 365 tenant and devices
- The risk analysis is an engineering document, not a checklist with every box ticked yes
- Honest scope: we build and evidence the controls; your compliance officer and counsel own the program
- Experience with medical and dental practices in Brooklyn, Westchester and on Long Island
- Free assessment or free external penetration test to start; month to month after that
Where we deliver HIPAA Compliance Services
HIPAA Compliance Services in New York City · HIPAA Compliance Services in Brooklyn, NY · HIPAA Compliance Services in Westchester County · HIPAA Compliance Services in Nassau County, NY · HIPAA Compliance Services in New Jersey — and remotely wherever your systems run. See all locations and service areas.
HIPAA Compliance Services FAQs
What are HIPAA compliance services?
HIPAA compliance services are the work of putting the rule's required safeguards in place and proving they operate. On the technical side that means a risk analysis, access control and MFA, device and email encryption, audit logging, backups, monitoring and a tested incident plan. NetSys delivers that side, working with your compliance officer, who owns the program.
How much do HIPAA compliance services cost?
It depends on how many people and systems touch patient data, how much safeguard work is already done, and whether you want one-time remediation or ongoing management. For most practices the controls are simply part of a NetSys managed agreement, which is month to month with no long-term contract, so there is no separate compliance subscription. The honest number comes after the free assessment.
Who has to comply with HIPAA?
Covered entities: healthcare providers that transmit health information electronically for standard transactions, health plans, and clearinghouses. Also business associates, meaning any vendor that creates, receives, stores or transmits protected health information for a covered entity. Veterinary practices are usually outside HIPAA, since animal records are not PHI, but many ask us for the same controls because their clients and insurers expect them.
Can NetSys certify our practice as HIPAA compliant?
No, and neither can anyone else in a way HHS recognizes. HHS does not endorse any HIPAA certification, so a certificate carries no weight with an investigator. What carries weight is a current risk analysis, documented safeguards, training records and evidence that controls are reviewed. We produce that evidence; the compliance determination stays with your practice and its counsel.
Does using Microsoft 365 make us HIPAA compliant?
Not by itself. Microsoft offers a business associate agreement covering Microsoft 365 services, which is necessary, and then the tenant has to be configured: MFA and conditional access enforced, data loss prevention and encryption policies applied to patient identifiers, audit logging turned on and retained, and devices managed through Intune. A default tenant with a BAA attached is a common finding in breach investigations.
Do we need a risk analysis if we are a small practice?
Yes. The risk analysis requirement applies to every covered entity and business associate regardless of size, and it is the first document OCR requests after a reported breach. A small practice's analysis can be shorter, but it still has to identify where ePHI lives, what threatens it, how likely and damaging each threat is, and what you are doing about it.
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