AI Policy Generator for Small Business
Answer a guided form about the AI tools you approve, the accounts people may use, the data that may and may not go in, and who reviews, approves and reports. Edit the draft on the page, then copy or download it for your own approval and legal review.
The short answer
An AI policy generator turns a few decisions into a draft AI usage policy: approved tools and account types, permitted and prohibited data classes, allowed workflows, human review, prohibited uses, incident reporting and a named owner. This one assembles NetSys's own policy template from your answers, with no AI involved. The result is an editable draft that still needs company approval and legal review.
Build your AI usage policy draft
Eight short steps. Each answer selects or fills a clause from the AI usage policy template guide, so the draft reads like a policy, not a form dump. Blank fields stay as bracketed placeholders so nothing is invented for you.
What does an AI acceptable use policy draft contain?
An AI acceptable use policy is the short document that tells staff which AI tools they may use, with which accounts, what may go into them and who checks the output. The draft from this page has ten sections plus an acknowledgment:
- Purpose and scope. Who the policy covers and that it applies whenever company information is involved, on any device.
- Approved tools and accounts. The tools you ticked, each with its sign-in rule, and the rule on personal accounts you chose.
- Data classes. Each class marked permitted or prohibited, with red classes limited to tools approved in writing and regulated classes carrying their agreement condition.
- Allowed workflows. The tasks staff may use AI for, inside the data rules.
- Human review. The review standard you chose, and who owns accuracy.
- Disclosure. Where AI assistance must be flagged.
- Prohibited uses. Four fixed rules (impersonation, content about real people, consequential decisions without documented human judgment, restricted data in unapproved tools) plus the ones you added.
- Requesting a new tool. The owner, the turnaround and the request log that becomes your AI inventory.
- Reporting mistakes and incidents. The route you named and the same-day rule.
- Ownership and review. The owner, the cadence and the acknowledgment at onboarding and after each change.
The template, the workspace clauses for ChatGPT and Claude, and the rollout steps are explained in full in the AI usage policy template guide. For the program around the policy, read the AI governance framework for small business.
How do you turn the draft into a policy people follow?
- Set up the approved tool first. A policy that names a company workspace nobody has yet reads as a ban, and bans move AI use to personal accounts.
- Fill every placeholder. The draft marks the company, the owner, the reporting contact and the tool list in brackets until you supply them.
- Route it for approval. Leadership approves the rules; counsel reviews them against your contracts, your industry's rules and the laws where you operate.
- Teach it with your own examples. A twenty-minute session on "can I paste this into the chatbot?" lands better than the document alone. AI training for employees is built that way.
- Back the data rules with settings. Single sign-on, connector approvals and data loss prevention make the safe path the easy one.
- Review on the cadence you chose. Plans, data terms and connector defaults change; the policy should name the date it was last checked.
Not sure what is already flowing into AI tools from your business? The free AI security assessment scores that in seven questions.
AI policy generator questions
Is this AI policy generator free?
Yes. The form, the draft, the copy button and the downloads all run in your browser, with no account, no email address and no payment. Nothing you type is sent to NetSys. The draft is a starting point for your own approval process, not a service NetSys delivers through the page.
Does the generated policy make us compliant with any law?
No. A policy document never establishes compliance by itself. The draft records the rules you chose; compliance depends on how those rules are enforced, on the laws and contracts that apply to your business, and on review by your legal counsel. The notice at the top of every draft says exactly that, and it stays in until you remove it.
Is this also an AI acceptable use policy generator?
Yes. An AI acceptable use policy and an AI usage policy are the same document: approved tools and accounts, permitted and prohibited data, allowed workflows, human review, disclosure, prohibited uses, requests, reporting and ownership. If your company standardizes on one assistant, add the workspace clauses from the template guide to section 2 of the draft.
Why does the draft use permitted and prohibited data classes instead of a long data policy?
Because a rule people can apply in two seconds is the one they follow. The guide's green, yellow and red classes become permitted and prohibited lines in the draft, with red classes limited to tools your owner has approved in writing for that data. Regulated classes add the agreement your industry requires, such as a business associate agreement for health information.
Who should approve the draft, and how often should we review it?
The policy owner you name in the form prepares it; leadership approves it; counsel reviews it, especially in a regulated industry or with staff in other countries. The draft sets the review cadence you chose, with quarterly as the default, because plans, data terms and connector settings change faster than most policies.
What does NetSys do with the policy once it is approved?
If you want help, NetSys's AI governance consulting turns the document into a working program: an inventory of the AI tools already in use, a register of approved tools with owners, the workspace settings that enforce the data rules, and staff training built on your own examples. That work is scoped and quoted separately from this free tool.
Turn the draft into rules your staff follow.
NetSys's AI governance consulting inventories the AI tools already in use, finalizes the policy with your managers and counsel, sets the workspace controls that enforce it and trains staff on your own examples. The tool above is free; the program is scoped and quoted separately.