IT Consulting in San Jose, CA
NetSys consults for San Jose businesses that need a decision made and then carried out: what to do with the server closet before Windows Server 2016 support ends, how to bring a startup's tenant into shape, whether a company you are buying is safe to connect. Engineers in the business since 1998 write the assessment, put costs on the roadmap and run the projects remotely.
The short answer
NetSys provides IT consulting in San Jose: written assessments, technology roadmaps with costs, Microsoft 365, Google Workspace and Azure migrations, network designs, IT due diligence for acquisitions and virtual CIO reviews. Engagements are delivered remotely from Brooklyn, with discovery calls, design reviews and cutovers scheduled in Pacific time, and NetSys does not send consultants on site in San Jose. Each project is quoted after scoping, and the engineer who writes the assessment runs the work that follows it.
Service information by The NetSys Group. Our editorial standards.
How IT consulting works for San Jose clients
Consulting starts with access, not travel. We ask for read-only administrator rights to the Microsoft 365 or Google Workspace tenant, an export of the firewall configuration and a list of vendors and contracts, then interview the people who run finance, operations and engineering over Teams. The NinjaOne agent produces a hardware and software inventory within a day of installation. Where we need to see a server room or a wiring closet, your office manager walks it with a phone camera on a scheduled call, and any cabling or rack work goes to a local contractor working from our written specification. NetSys does not send consultants to San Jose; every finding, design and change plan arrives in writing. Assessment, design and integration work is coordinated from Brooklyn, with meetings and change windows stated in Pacific time. The project has agreed milestones, acceptance checks and a handover. Ongoing monitoring and help desk require a separately defined managed scope.
Windows Server 2016 and the January 2027 deadline
Plenty of South Bay offices still run a Windows Server 2016 machine for file shares, a license server for engineering software, a print queue or an old accounting database. Microsoft ends extended support for Windows Server 2016 on January 12, 2027, and Windows 10 lost support on October 14, 2025, so both now need a decision. For each server we document what it actually does, who depends on it and what breaks if it stops. Then we recommend one of three paths: retire it, move the workload to SharePoint, Azure Files or an Azure virtual machine, or replace it on a current Windows Server release with a plan for the next renewal. The recommendation carries licensing, migration effort and the risk of waiting.
Due diligence and integration for South Bay acquisitions
Silicon Valley companies buy each other often, and the IT questions tend to arrive late. When you are acquiring a San Jose startup or a supplier, we inventory the target's accounts, licenses, domains, contracts, backups and security tools, look for administrator accounts held by former staff or contractors, and report the risks that need a price or a remedy before closing. After the deal we plan the integration: a tenant-to-tenant Microsoft 365 migration or a Google Workspace move, device re-enrollment through Intune, identity cleanup in Entra ID and a cutover weekend that keeps email flowing. Findings are written for the deal team as well as for engineers, and the timeline follows the deal, not our calendar.
Designing for earthquakes, floods and power shutoffs
The USGS puts the chance of at least one magnitude 6.7 or larger earthquake in the San Francisco Bay region between 2014 and 2043 at 72 percent. San Jose has had smaller reminders. Coyote Creek's February 2017 flood put about 14,000 residents under evacuation orders, Santa Clara County was named in federal disaster declarations for the winter storms of 2017 and 2023, and PG&E's October 2019 power shutoff led the county to proclaim a local emergency. A consultant's job is to turn that history into design choices: which systems move to Microsoft 365 and Azure, which stay in the building, how the office keeps working if the building is closed for a week, and where backup copies live, which should be outside the Bay Area.
What a virtual CIO does for a growing San Jose company
A virtual CIO earns its fee when a company has outgrown the founder or office manager who chose its first tools but is not ready to hire a full-time IT director. Each quarter we review what changed: headcount, new SaaS subscriptions, security alerts, warranty dates and renewals coming due. We keep a roadmap covering the next 12 to 24 months with a budget line for each item, so a laptop refresh, a firewall replacement or a move to a bigger suite on North First Street is planned rather than discovered. When a board member, investor or large customer asks about security, the vCIO prepares the answer and the evidence behind it. Reviews are booked at a time that suits a Pacific working day.
IT Consulting in San Jose: what NetSys delivers
Assessment and roadmap
- A written assessment of every system, account, vendor and risk, produced from discovery rather than a questionnaire
- A 12-to-36-month technology roadmap with costs, sequencing and the decisions that depend on each other
Projects, designed and run
- Microsoft 365 and Azure migrations planned around identity first, with Entra ID, Conditional Access and Intune designed before data moves
- Network and office designs: Cisco Meraki or Fortinet firewalls, segmentation, Wi-Fi and failover, specified before the fit-out starts
Ongoing advisory
- Virtual CIO service: a quarterly review with leadership covering risk, spend, projects and what changed
- IT due diligence for acquisitions, leases and vendor decisions, with findings in writing
On-prem servers to Azure and OneDrive to SharePoint
Two migrations in one engagement. The client's servers lived in the office, so the business lived with the office's power, cooling and hardware age, and years of files sat in individual OneDrive accounts shared ad hoc. NetSys assessed and sized each workload and moved it into Azure with identity anchored in Entra ID, designed a SharePoint structure of sites by function and permissions by role before moving a single file, migrated the OneDrive estate into it, set backups for both platforms and took on day-to-day management. The write-up is limited to the scope delivered, with no outcome figures claimed.
IT consulting work for other clients
- Real estate
Commercial property management company
SharePoint migration of 800 GB of leases, vendor records, and property documents, with separate access permissions for 12 property teams.
SharePoint & OneDrive MigrationIT for Real Estate and Property Management
Client names are withheld. These examples were chosen for the work involved, not for where the client is, so none is presented as a San Jose client.
What IT consulting costs in San Jose
Consulting is priced by the project or by the review rather than by the hour: an assessment has a fixed price based on the size of the environment, a migration is quoted from the workload inventory, and virtual CIO advisory is a monthly figure that scales with how many reviews and decisions a year you need. What moves the number is the number of systems and sites, the compliance standard in play and whether we are also managing the environment afterwards. Every quote is written from discovery, and the terms run month to month.
Who this fits, and who it does not
Best fit: 10 to 150 employees, a decision on the table that involves cloud, an office move, an acquisition, a compliance program or a system nobody trusts, and leadership that wants options with numbers rather than a sales deck.
Read next
Industry pages: IT for Manufacturing · IT for Professional Services & Consulting
Terms used on this page: Virtual CIO (vCIO) · Microsoft Entra ID · Zero Trust
Guides: the cloud migration questions owners ask most · Google Workspace versus Microsoft 365 for a small business
Related pages
Read the full IT Consulting service page. See everything NetSys delivers in Palo Alto, CA.
Also in San Jose: Managed IT Services · IT Support · Cybersecurity
IT Consulting elsewhere: Los Angeles · San Diego · Sacramento · Irvine · Orange County · San Francisco
Related services: Azure Cloud Migration · Virtual CIO (vCIO) · Microsoft 365 Migration · IT Due Diligence Services
IT Consulting in San Jose: FAQs
How does IT consulting work for San Jose organizations?
Remotely, on Pacific time. Interviews, design sessions and weekly project check-ins happen over Teams, and our engineers work through read-only tenant access, the firewall's management console and the NinjaOne inventory. Each engagement has written milestones, acceptance checks and a handover. NetSys does not send consultants to San Jose; equipment for a project ships pre-configured, and your staff or a local cabling contractor installs it from our instructions. If the work leads to ongoing management, that becomes a separate month-to-month agreement with the help desk and 24/7 monitoring defined in it.
How do I choose an IT consulting firm in San Jose?
Ask for a sample deliverable. A useful assessment ranks findings by risk, puts a cost and an effort estimate on each fix and names who will do the work. Then ask whether the firm earns commission on the hardware or licenses it recommends, because that shapes advice; how it builds security into every design; and whether the engineers who assess will also implement. Check that the firm can work in your time zone and in your tenant, whether that is Microsoft 365 or Google Workspace. NetSys answers each of those questions in writing before an engagement starts.
What does IT consulting in San Jose cost?
Each engagement is quoted after a scoping call, and we do not publish prices. An assessment is sized by the number of users, devices, sites and cloud services in the environment. A migration quote comes from counting what moves: mailboxes and data volume for Microsoft 365, servers and applications for Azure. Virtual CIO advice is a monthly figure tied to how often you want reviews and how much planning the roadmap needs. Compliance work, such as a NIST SP 800-171 self-assessment for a defense supplier, adds evidence collection to the scope.
Can you do IT due diligence on a company we are buying?
Yes. Our review lists the target's identities, licenses, domains, contracts, backups, endpoint protection and any known incidents, and we test whether its backups actually restore. The report lists the risks that should change the price or the closing conditions, such as unsupported servers, shared administrator passwords or a tenant nobody can prove they control. We work to the deal timetable and can stay on for integration, including a tenant-to-tenant Microsoft 365 migration and moving the acquired company's laptops into your Intune.
Can you move our company from Google Workspace to Microsoft 365?
Yes. San Jose companies that started on Google often need Microsoft tools later for customers, engineering partners or compliance. We migrate mail, calendars, contacts and Drive files, map shared drives to SharePoint and Teams, set up Entra ID with multifactor sign-in and enroll devices in Intune. Cutover happens over a weekend with mail forwarding in place, and staff get a one-page guide for Monday morning. If you would rather stay on Google Workspace, we harden and manage it instead, and the roadmap records why.
Bring the decision you are stuck on.
A cloud move, a merger, a compliance deadline, a system nobody trusts. Tell us what you run and what has to change, and an engineer comes back with an assessment, options with real numbers and the order to do them in.